Content Management Systems (CMS)

An Information/Document Management System typically makes use of fully integrated, fully supported legally approved databases & search engine system for storing, retrieving and managing computer generated data and scan converted paper files.

File Scan knows that every company has different requirements when it comes to handling information management. Our task is to analyse your companies requirments, establish what your immediate & future needs are and develop a solution tailored to those particular requirements.

Consultation and any required alteration continues throughout the entire process, and File Scan CMS provides full local technical support and maintenance of every product we install as well as every bureau project we undertake.

Content Management Systems range from archiving paperwork & data  with stand-alone Software systems. To a Range of solutions where we take into account all your Network, LAN, WAN & hardware and software requirements. We can tailor a Information Content Management System that works for you!



 
FileScan CMS
Saving Documents
Radix DM Save is used to save all documents, regardless of document type or the save method.  Users only need learn one dialog box to save everything. 
Any file type can be stored in Radix DM.  Users can even create document records referring to books, DVD's, paper files or plans.

 

Management System may include the following features plus more:

Reduce paper handling.
Improve quality of service of the company.
Provide distribution of documents to those who need them, when they need them.
Security of Documents.
Easy to enhance and modify, as the business needs change.
Provide Internet access to documents.
Streamline business systems.
Provide for management of various types of data (structured, unstructured, relational, non-relational).
Allow for revising of documents.
Shorten the time it takes to get relevant information to the right people.
Provide for document review and approval.
Powerful search and retrieval capabilities.
Scan and convert documents into images.
Convert Faxes into electronic Documents
Convert scanned images to text through optical character recognition (OCR).
E-mail/Fax documents to those who need them.
Integrate with existing applications.
Provide for backup and disaster recovery.
Provide for the destruction of documents that are no longer needed.

A Document Management System is capable of being evolved along with your company, but some companies do choose to get their documents and management system outsourced to professional Outsource Bureau to gain a competitive advantage.
This allows the client to be able to focus on its business requirements, while the bureau provider File Scan Services (FSS) utilises it technical expertise and cost-cutting measures to meet your requirements efficiently.

Call us now to discuss your particular confidential requirements....
Multiple methods for saving
  •    Radix DM Save button in Microsoft Word, Excel, PowerPoint, Outlook and Visio.
  •     Drag and drop files to the Radix DM Grabber.
  •    Save from the web, accounting systems etc to a Radix DM Watched Folder.
  •    Send the files in a Windows folder to Radix DM with Windows Explorer integration.
  •     Save a web page or web address to Radix DM.
  •     Save the contents of the Clipboard to Radix DM.
  •     Save a block of text from a document or web page to Radix DM.

Complete control
The Radix DM Administrator can set defaults for fields to save time and mark fields as mandatory requiring users to enter data before a document can be saved.

Version control
Documents can be version controlled allowing multiple versions of the same document to be created, all keeping the same Doc ID.

Turn paper into shared documents
Scan volumes of documents with any scanner then bulk save them using the Radix DM Document Profiler. The Radix DM Document Profiler supports any file type including JPG, TIF, PDF, Microsoft Word
and many other file types. Configure behavior such as automatically deleting scanned files after saving in Radix DM, automatically previewing the next document and displaying the save screen ready for data entry.

Automate saving
Documents can be saved automatically in Microsoft Word using VBA. The Radix DM Document Importer can bulk save documents based on file names and/or folder locations.